Meeting Planner
Add up to five cities and see a 24-hour bar for each. Work hours (9am–5pm local) are shaded, and the hours where every city overlaps are highlighted green — pick a slot from there and everyone's in business hours.
How the overlap is calculated
Each city's 24-hour bar is built from your browser's own IANA time zone data, the same source every other tool on this site uses — so daylight saving is handled automatically and the bar for a city on summer time will shift a slot the moment it changes. "Work hours" here is fixed at 9am–5pm local for a simple, predictable read; if your team runs earlier or later hours, treat the highlighted band as a starting point and adjust by eye.
The green overlap cells only appear where every city currently added has a work-hour cell in that same slot. Add or remove a city and the overlap recalculates instantly — nothing is sent to a server, so there's no limit on how many combinations you try.
How to find a meeting time
- Type a city into Add a city for each person or office joining, up to five.
- Read across the 24-hour bars. Shaded cells are each city’s 9 a.m.–5 p.m. working day, and the marker shows the current hour.
- Pick a slot from the green cells, where every city is inside working hours at the same time.
- Send the invite from a calendar that stores the time zone, so each person sees it in their own local time.
How much overlap to expect
Some city pairs share a comfortable window; others share none. Typical overlaps of the 9-to-5 working day, checked against real time zone data:
| Cities | Shared working hours |
|---|---|
| New York & Los Angeles | 5 hours (noon–5 p.m. New York) |
| London & Dubai | 4 hours in winter, 5 in summer |
| New York & London | 3 hours (9 a.m.–noon New York); 4 for a few weeks in spring and autumn |
| London & Mumbai | 2½ hours in winter, 3½ in summer |
| New York & Berlin | 2 hours, 3 for a few weeks in spring and autumn |
| New York & Tokyo | None |
| Los Angeles & Singapore | None |
The overlap changes in spring and autumn because the US and Europe move their clocks on different dates. The daylight saving time guide lists this year’s dates.
When there’s no overlap
- Stretch the edges. An 8 a.m. start on one side and a 6 p.m. finish on the other often creates a workable hour.
- Rotate the inconvenient slot. If one office always takes the early call, alternate each week so the cost is shared.
- Go asynchronous. For status updates, a written summary or recorded video often works better than a meeting nobody can attend at a normal hour.
To check the time for one specific date, use the time zone converter.
Frequently asked questions
What if there's no green overlap at all?
Some combinations — say, San Francisco and Singapore — have little or no shared 9-to-5 window. When that happens, someone has to take an early morning or evening call. Widen your own availability window mentally and look for the smallest gap rather than a perfect overlap.
Can I plan for a future date instead of today?
This version compares work hours for today's date. If you're scheduling near a daylight-saving change and the two sides don't switch on the same day, double-check the actual date against the time zone converter for that specific day.
Why only five cities?
Past five, the bars get hard to read at a glance and the point of the tool — a quick visual read — breaks down. For larger groups, find the best window for your five key locations first, then check outliers individually with the time zone converter.
What is the best time for a call between New York and London?
Between 9 a.m. and noon in New York, which is 2 p.m. to 5 p.m. in London. That three-hour window is inside the working day in both cities for most of the year.
What is the best time for a call between New York and Los Angeles?
Between noon and 5 p.m. in New York, which is 9 a.m. to 2 p.m. in Los Angeles, a five-hour window when both coasts are at work.
Does the planner handle daylight saving time?
Yes. Each city’s bar is built from your browser’s time zone data, so offsets are correct for today, including daylight saving time.